Writing a formal letter demands utmost care as it is a formal piece of writing. It is an official one. A specific format should be followed. Register and style should be formal. Although there have been many slight changes in the format as a result of technological advancements in the placement of the contents of such a letter, substantially speaking most of the parameters of drafting it remain same.
Here are some tips:
- Follow the specific and prescribed format
- Avoid slang
- Choose the vocabulary carefully
- Don’t be ambiguous
- Be precise and concise
- Have at least three paragraphs in the body of the letter
- If there are enclosures or attachments, try to mention them in the letter itself
- Be polite but avoid flattery
- Clarity and brevity in expression.
- Proof read thoroughly
- Make a first draft, second draft and final draft.
- Do necessary follow ups and replies to the letter