How to draft a formal letter


Writing a formal letter demands utmost care as it is a formal piece of writing. It is an official one. A specific format should be followed. Register and style should be formal. Although there have been many slight changes in the format as a result of technological advancements in the placement of the contents of such a letter, substantially speaking most of the parameters of drafting it remain same.

Here are some tips:

  • Follow the specific and prescribed format
  • Avoid slang
  • Choose the vocabulary carefully
  • Don’t be ambiguous
  • Be precise and concise
  • Have at least three paragraphs in the body of the letter
  • If there are enclosures or attachments, try to mention them in the letter itself
  • Be polite but avoid flattery
  • Clarity and brevity in expression.
  • Proof read thoroughly
  • Make a first draft, second draft and final draft.
  • Do necessary follow ups and replies to the letter

Here is a sample formatformal letter

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